Prompts for Business: 45 Ready-to-Copy Prompts and a Method for Writing Any Prompt

Instagram post

You are the content manager of a [type of business] in [city or country]. The audience: [description of the audience]. The tone: [warm / professional / casual].
Write an Instagram post about [topic]. Length: up to 80 words, an opening line that stops the scroll, one call to action: [action].
Suggest 3 different versions of the opening.

When: you have a product, service or idea and want a draft in your business's voice.

Facebook promotion post

Write a Facebook post about [the promotion]: [details of the offer], valid until [date]. Target customers: [who].
Don't invent details I haven't given. End with a call to action: [booking / call / visit].

When: there's a time-limited discount or offer.

Content ideas for the month

My business: [what we do]. My customers often ask about: [3 common questions].
Give 12 post ideas for the coming month, in a table: topic, angle, content type (image / short video / text), call to action.

When: you don't know what to write about this month.

Short newsletter

Write a short newsletter for customers of a [type of business]. Topic: [topic]. Include an email subject line, a personal opening paragraph, 3 main points and one call to action: [action].
Tone: [tone]. Up to 150 words.

When: a monthly message to existing customers.

From one idea to four formats

Here is a text I wrote: [paste text].
Turn it into: (1) an Instagram post, (2) a LinkedIn post, (3) a script for a 30-second video, (4) three lines for a WhatsApp message to customers.
Keep the same core message.

When: you have one good piece of content and want to make the most of it.

Search ad headlines

I advertise [service] in [city/area]. The real advantages: [3 advantages]. The search phrase: [phrase].
Write 15 short headlines and 4 descriptions for a search ad in [language]. No promises I haven't stated and no superlatives.
Check the platform's length limits afterward.

When: you're preparing a Google Ads ad and want variety.

Social ad variations

Write 4 versions of ad copy for [Facebook / Instagram] for [product/service].
Each version from a different angle: problem, benefit, social proof, real urgency. The audience: [audience]. Up to 40 words per version.

When: testing several wordings for one ad.

Message angles

The product/service: [description]. The ideal customer: [description]. What bothers them today: [pain point].
Give 7 different message angles for ads, and for each one a single sentence that demonstrates it.

When: before you write an ad, you need to choose what to say.

Landing page copy

Write landing page copy for [service]. Structure: headline, subheadline, 3 benefits, how it works in 3 steps, frequently asked questions (4), call to action: [action].
Use only these facts: [facts].

When: one page whose goal is an inquiry or a purchase.

Product description from data

Write a product description for an online store. Data: [name, material, dimensions, colors, use].
Structure: an opening sentence, 3 to 4 benefit points, technical details in a list. 80 to 120 words. Don't add features I haven't listed.

When: you have a dry spec sheet and the store needs copy.

From features to benefits

Here is a list of a product's features: [list].
For each feature, write what it gives the customer in daily life, in one simple sentence. A table: feature | what it means for the customer.

When: the description lists specs but doesn't persuade.

Ten descriptions in one style

Here is a product description I liked, as an example of style: [example].
Write descriptions for [number] products in the same style and length. The data: [table or list]. Return as a table: product name | description.

When: uploading a whole catalog.

Category page text

Write 100 to 150 words for a category page: [category]. Include how to choose between the products, 2 frequently asked questions, and the phrase [search phrase] once or twice, naturally.

When: a page that explains what's in the category and helps people choose.

Reply to a new inquiry

Write a short, friendly reply to this inquiry: [paste the message].
Details you may mention: [price / availability / area]. Ask one question that moves toward a conversation or an appointment. Don't invent information.

When: a lead wrote in and is asking about price or availability.

Response to a complaint

A customer wrote: [paste]. The facts from our side: [what actually happened]. What we're willing to offer: [solution].
Write a calm, respectful reply that acknowledges the frustration, without apologizing for things that didn't happen and without blaming.

When: an angry customer and you want to reply respectfully.

Delay in delivery or work

Write a message to a customer about a delay of [duration] in [what]. The reason: [reason]. The new date: [date]. What can be done in the meantime: [option].
Up to 60 words, no bureaucratic wording.

When: you need to announce a delay.

Bank of answers to repeat questions

Here are 8 questions customers ask us: [list]. The correct information: [facts].
Write a short answer to each question (up to 40 words) in a [tone] tone, so I can copy them into ready-made replies.

When: the questions that come back every week.

Polite refusal

A customer asks for: [request]. We can't because [real reason].
Write a reply that declines politely, explains briefly and offers an alternative: [alternative].

When: a request you can't or don't want to approve.

Follow-up on a quote

I sent a quote to a [type of customer] for [service] [number of days] ago. Write a short WhatsApp message that checks whether they have questions, with no pressure and no "just wanted to check in."
Add an easy way to reply: [a question with two options].

When: a quote went out and silence followed.

Three follow-up messages

Write a sequence of 3 follow-up messages to a customer who didn't respond to a quote for [service]. Each message adds different value (for example [a tip / an example / a question]) and applies no pressure.
The last message closes the matter respectfully.

When: a customer who didn't answer.

After a meeting

Here are my notes from the meeting: [notes]. Write a summary email to the customer: what we agreed, the next step, who does what and by when. Up to 120 words.

When: a summary that moves toward a decision.

Winning back an old customer

Write a message to a customer who hasn't been with us for [length of time]. They bought from us: [what]. What's new with us: [news].
No "we miss you," no pressure, with a real reason to come back.

When: a customer who hasn't bought in a long time.

Price objection

A customer said: "[the objection]". What we provide: [value]. What we won't do: an immediate discount.
Suggest 3 respectful responses: a clarifying question, an explanation of the value, and a tailored option at a lower budget.

When: the customer says it's expensive.

Structure for a service page

I'm building a service page for [service] in [area]. The audience is searching for: [phrase]. Give a structure for the page: an H1 heading, 5 to 6 H2 headings worded as questions people search for, and what to write in each section in one line.

When: before you write the page.

Title and description for Google

Here is the page content: [paste]. Main phrase: [phrase]. Write 5 options for a title (up to 60 characters) and 5 for a description (140 to 160 characters). The phrase at the start of the title, and with a reason to click.

When: an existing page that needs a title and snippet.

FAQ for a page

Here are questions customers ask: [list]. Write 6 questions and answers for a page about [topic], with a first answer that defines the topic. Use only this information: [facts].

When: building distinctiveness and answers to real questions.

Improving existing text

Here is the text of a page on the website: [paste]. Check: is it clear what we offer and to whom? What's missing? Give a list of improvements by importance, and then an improved version. Keep the facts.

When: the page is written but weak.

Local page

Write a page about [service] in [city]. Use real details: [neighborhoods, arrival times, way of working]. Don't invent addresses or customers. 250 words.

When: a business that serves a specific area.

Reply to a positive review

A customer wrote a review: "[text]". Write a 2 to 3 sentence reply that refers to a specific detail from it, in a warm tone, without copying a fixed formula.

When: a personal thank-you, not a template.

Reply to a negative review

A negative review: "[text]". What happened according to our records: [facts]. Write a short public reply: acknowledge the problem, offer to continue in private, without arguing and without revealing customer details.

When: a public reply that potential customers will read.

Asking for a review

Write a short WhatsApp message asking a customer who finished [service] to leave a review. Include the link: [link]. No offer of compensation and no asking for "five stars."

When: for satisfied customers.

Summary of reviews

Here are 20 customer reviews: [paste]. Summarize: what's mentioned favorably, what comes up repeatedly as criticism, and 3 changes worth checking. Quote one short sentence for each point.

When: you want to see what recurs.

Work procedure

I'll describe how we do [process], and you'll turn it into a written procedure: purpose, who is responsible, numbered steps, what to do when there's an exception. Ask me clarifying questions before you write. The description: [description].

When: what exists only in your head.

New-hire checklist

Build an onboarding checklist for a new [role] at a [type] business. Divide it into the first day, the first week and the first month. Mark what I need to prepare in advance.

When: a new employee starts on Sunday.

Meeting summary and tasks

Here is a transcript or notes: [paste]. Produce: a 5-line summary, decisions, a task list with an owner and a date. If an owner or date wasn't stated, write "not set."

When: a meeting ended with lots of notes.

Job posting

Write a job posting for [role] in [location]. Details: [tasks, requirements, hours]. Describe the business honestly and without clichés. Add 3 screening questions.

When: hiring for a small business.

Weekly plan

My goal for the week: [goal]. Available time: [hours]. Regular tasks: [list]. Build a plan by day, with a short explanation of why each task is where it is, and what can be postponed.

When: a busy week with one goal.

Competitor comparison from text

Here are texts from 3 competitors' websites: [paste]. Use only them. A table: what they offer, to whom, how they word the promise, what they lack. Then 3 opportunities for differentiation.

When: you don't want to guess facts about competitors.

SWOT analysis

The business: [description]. A consideration: [decision]. Write a SWOT based on what I've given, and for each point mark whether it's a fact I provided or an assumption of yours.

When: a quick framework for a decision.

Analyzing data I pasted

Here is this month's data: [paste a table]. Explain in plain words what stands out, what changed compared with [period], and 3 questions worth looking into. Don't draw a conclusion the data doesn't support.

When: a report you don't know how to read.

A decision with pros and cons

I'm torn between [option A] and [option B]. The criteria that matter to me: [list]. Build a comparison table, and then ask me 3 questions that will help me decide.

When: you're torn.

Setting priorities

Here is everything on my plate: [list]. Sort it into: must do today, this week, can hand to someone else, can drop. Give a one-sentence reason for each.

When: a long list, a short day.

Summary of a long email or document

Summarize the text in three points and the next step that's required of me. Mark parts that aren't clear to you and don't guess. The text: [paste].

When: no time to read it all.

From a recording to tasks

Here is a transcript of what I said: [paste]. Turn it into a clear task list, ordered by urgency, with questions about anything that's missing.

When: free-form talking in the car.

Preparing for a difficult conversation

I need to have a conversation about [topic] with [who]. My goal: [goal]. Give 3 ways to open, questions worth asking, and 3 possible responses from them and how I'd answer.

When: with a customer, supplier or employee.